For a lot of enterprises, the major channel for all intra-communication is a messaging platform. Platforms such as slack has a great number of daily users. These platforms usually enhance real-time collaboration among the team members. Additionally, these platforms give users a chance of sharing files, media and any other content that they want to.
They also allow employees to include suppliers, contractors, customers as well as external users to the network. This is to say that the information can be passed beyond the enterprise. The most important thing is that the instantaneous communication experience of these apps fuels the growth of businesses. Additionally it has tremendously changed how information is exchanges within and without an enterprise. Here is a how to guide for picking a private messaging app.
The initial consideration that you need to make is that of encryption. Data encryption is a crucial requirement that sees to it that information exchange occurs in a secure manner. This helps to put at bay data leaks. Before you choose any messaging app find out if it is encrypted. To add to that take not of the fact that some platforms give support to encryption when data is transferred. On the other hand some extend encryption to storage too. Look into how far the platform’s encryption can go.
Role based access is the other consideration to make. To prevent any unauthorized sharing of information that is confidential, it is important that the messaging platform that you pick to support role-based access. The functionality of the platform is supposed to determine the availability of enterprise data. This will based on an employee’s function and role. Administrators should be capable of controlling the level of access granularly. Therefore allowing for proper control when it comes to clearance in the company.
To end with, there is the factor of restricting file actions. Administrators are supposed to be in a position of restricting users or particular users from being capable of downloading documents that are shared through the platform. Some platforms gives capabilities that enable users to check out the document in the read only modes. This is to say that there is no way that sharing can take place. The other way that privacy can be facilitated in by making sure that taking of screen shots is totally disabled. This will mean that all sensitive information shared in the platform will be secure. Additionally to reinforce security there is need for the app to have a way of ensuring anthentication.